Reporting Lines
The Finance Assistant will work under the overall supervision of the Head of Office, the direct supervision of the Programme Officer/Team Leader, and in close collaboration with other Administrative and Operations units, and relevant counterparts in the Regional (REU), Subregional (SEC) Offices and HQ, as needed.
Technical Focus
The Finance Assistant supports the development and maintains processes related to the financial aspects, ensuring compliance with FAO norms and procedures.
Tasks and responsibilities
• Provide support in all matters relating to finance and accounting management and payments;
• Update and maintain financial records (including monitoring tables) and monitoring systems to record and reconcile expenditure, balances, payments, financial statements and other data for day to day transactions and reports; including reviewing source documents for completeness, accuracy and validity, processing of day to day transactions in GRMS; and maintenance of clear audit trail and compliance with rules and regulations;
• Prepare general correspondence on general financial and account matters and financial documents (including requests for reimbursements, accounting adjustments); identify and assess financial issues; verify propriety, accuracy, correctness and completeness of system input data, basic records and other documents; reconcile accounts; detect errors and initiate necessary adjustments
• Review calculations of project activities and provide guidance in terms of disbursement, transfer of funds, and clearing of outstanding advances; including undertaking relevant follow ups, reporting and provision of guidance on actions to be taken;
• Answer queries from budget holders on financial issues, expenditure coding, document processing and provide advice and guidance to the budget holders concerning financial regulations and rules and accounting instructions of the FAO;
• Provide training / guidance / briefing to new hires to acquaint them with various financial matters, and the correct application of financial rules and regulations;
• Perform other related duties as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• Completed Secondary School of Education supported by training in Finance, Accounting, Business Administration, Economics, or a related field.
• At least three years of relevant experience in finance, accounting, budget management, and/or financial operations within projects or programmes, including liaison with multiple stakeholders.
• Working knowledge of English, and Russian.
• Working knowledge of Kazakh will be an asset.
• National of Kazakhstan or resident of the country with valid work permit
FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.
ADDITIONAL INFORMATION
FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing).Incomplete applications will not be considered. If you need help or have queries, please contact: Applications received after the closing date will not be accepted.Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications.For other issues, visit the FAO employment website: style="font-family:Arial;margin-bottom:0pt;margin-right:0in;margin-top:0in;">Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.