Reporting Lines
The Programme Assistant will work under the overall supervision of the Lead Technical Officer and the direct supervision of the Programme Officer/Team Leader FAO Kazakhstan.
Technical Focus
The Programme Assistant develops and maintains support processes related to the coordination and delivery of FAO programmes, ensuring compliance with FAO norms and procedures.
Tasks and responsibilities
The incumbent will be performing following duties and tasks:
• In line with the revised Project Cycle, help ensure data concerning the office’s field programme portfolio is up-to-date in the
Field Programme Management Information System (FPMIS), with relevant project documentation uploaded as
appropriate;
• Provide support to the project teams on day-to-day coordination/implementation of the project in accordance with the annual work plan;
• Assist in following up on administrative and financial actions related to programme/project staff/NHSR recruitment,
management and support; travel; payments; and procurement;
• Make arrangements for programme-related meetings, seminars and events: implement logistics, prepare correspondence, compile and distribute documents, make administrative arrangements; support in preparing background material, working papers, and tables for briefings, review sessions, and meetings.
• Process, format and proof-read project/programme reports, documents, publications and correspondence from draft texts,
related to the field programme;
• Review and direct correspondence, calls and queries to appropriate contacts; provide background information; respond to
routine enquiries related to project implementation;
• Support in following up with UNDP for the timely release of payments and disbursing office/projects expenditures in line with ASRs (Agency Service Requests) issued by FAO HQ/REU/SEC;
• Collect and compile data on programme/project activities to support reporting on programme/ project, provide information
on programme/ project expenditures and status of programme/ project budget;
• Prepare correspondence to verify data, answer queries, and obtain additional information on transactions and operational
matters, as required.
• Support in carrying out other specific operational tasks for programme/project implementation as requested.
• Perform other related duties as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• Completed Secondary School of Education supported by training in business administration, public management, finance or other fields relevant to the mandate of the Organization;
• 3 years of experience in programme/project implementation relevant to the mandate of the Organization;
• Knowledge of United Nations/FAO’s operational guidelines and project / programme management procedures is an asset.
• Working knowledge of English and Russian (C1). Knowledge of Kazakh is an asset.
• National of Kazakhstan or resident of the country with valid work permit.
FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.
ADDITIONAL INFORMATION
FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing).Incomplete applications will not be considered. If you need help or have queries, please contact: Applications received after the closing date will not be accepted.Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications.For other issues, visit the FAO employment website: style="font-family:Arial;margin-bottom:0pt;margin-right:0in;margin-top:0in;">Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.