Job Summary
The Senior Administration Manager is responsible to oversee and optimize the administrative functions within an organization, ensuring efficiency, compliance, and effectiveness across all administrative processes. The role provides strategic direction and leadership to the administrative team, develop and implement policies and procedures, and manage resources to support the smooth operation of the organization. Additionally, the role liaises with senior management to align administrative objectives with overall business goals, drive continuous improvement initiatives, and foster a positive and productive work environment. Overall, the Senior Administration Manager plays a crucial role in ensuring that administrative operations support the organization's objectives and contribute to its success.
Job Responsibilities 1
Develop and implement administrative policies, procedures, and systems to streamline operations and enhance efficiency.
Supervise and mentor administrative staff, providing guidance, training, and support as needed.
Oversee office facilities and equipment, ensuring they are well-maintained and meet organizational needs.
Manage office supplies and inventory, including procurement and budget management.
Coordinate office services such as cleaning, maintenance, and security to maintain a safe and comfortable work environment.
Handle complex administrative tasks and escalated issues, providing solutions and support as required.
Liaise with external vendors, service providers, and stakeholders to negotiate contracts and ensure quality service delivery.
Prepare and analyze administrative reports and metrics, identifying trends and areas for improvement.
Collaborate with senior management to develop strategic plans and initiatives that align with organizational goals.
Serve as a key point of contact for administrative matters, fostering effective communication and collaboration across departments.
Job Responsibilities 2
Additional Responsibilities 3
Job Knowledge & Skills
Ability to provide strong leadership to administrative staff, including supervision, guidance, and motivation.
Proficiency in developing and implementing administrative policies, procedures, and systems to ensure efficient operations.
Excellent communication skills to effectively convey information, provide instructions, and liaise with internal and external stakeholders.
Capacity to align administrative objectives with overall business goals and contribute to strategic planning initiatives.
ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.
Job Experience
Minimum 8 year(s) working experience, 5 year(s) relevant working experience, 2 year (s) GCC is a plus
Competencies
AgilityResilienceQualityLeadershipAdminstrative Services L3General Inventory Management L3Document & Record Control L3Asset Protection Best Practices L3Data Administration L3Build High-Performing TeamsProvide DirectionEducation
Bachelor's Degree in any related field