1. HR Administration:

· Coordination of onboarding, transfers, and terminations

· Preparation and processing of employment contracts, addendums, and HR orders

· Maintaining and regularly updating employee personnel files

· Managing and monitoring annual leave schedules

· Ensuring timely submission of required employee documents

· Collecting and processing employee requests (leave, data changes, certificates, etc.)

· Preparing HR letters, notices, memos, certificates, and official requests

· Archiving HR documents (paper and digital) and maintaining proper document flow

· Monitoring document retention periods and compliance standards

· Maintaining and controlling HR data in SAP.

2. Payroll Support:

· Collecting and preparing accurate payroll data for the provider (2 off-cycle runs + final run)

· Verifying accuracy of payroll calculations (leave, sick leave, bonuses, compensations, etc.)

· Coordinating with external HR and payroll service providers

· Supporting employees regarding payroll calculations and deductions

· Preparing payroll approval reports for management

· Preparing payment data for the banking system.

3. Monthly Reporting:

· Preparing monthly HR data for EY

· Coordinating with EY representatives

· Preparing monthly HR reports for the Finance department

· Providing workforce, employee movement, and leave liability data

· Participation in data reconciliations

· Receiving and verifying recruitment provider data (FirCaspian) for invoice approval

· Reviewing service provider data for invoice processing

· Receiving invoices and preparing detailed breakdowns for payments

4. Employee Insurance Support:

· Acting as a liaison between employees and the insurance provider

· Collecting insurance claims and clarifying details

· Submitting employee requests and monitoring timelines

· Informing employees about corporate insurance programs

5. Immigration Support / TRP:

· Coordinating with immigration providers for issuance/renewal of TRP

· Collecting and submitting immigration documents

· Monitoring TRP validity periods and ensuring timely renewals

· Updating employees about immigration requirements and process stages

6. Employee Support & HR Advisory:

· Responding to employee inquiries regarding HR, documents, and leave

· Advising on HR processes and internal procedures

· Supporting new employees during onboarding

· Providing explanations of company policies and standards

7. Additional Reporting & Compliance:

· Preparing quarterly reports for local migration authorities

· Preparing quarterly reports for the Ministry of Employment

· Supporting compliance and regulatory requirements

· Preparing data for internal and external audits

· Ensuring adherence to corporate policies

· Process requests from India and MEA periodically.