Job description

Participate in HR& Administrative weekly meeting. Timely: data entry and correction/ update in the internal systems including ERP/ Maconomy. HR clerical work (internal orders, Employment Agreements (EA), revisions and amendments to EA. Keep and update databases on resumes and company workforce. Update CVs of current and new (national and expatriate) company employees in the established ILF format. Revise/update the Time Scope (new employees data, salary changes, job titles, termination/resignation of EA). Monitor labour discipline within company departments and observation by the employees of internal company rules. Execute documentation and timely register the foreign employees of the Company. Obtain Kazakh/Russian/transit visa for the Company foreign employees. Execute documentation package and obtain visas for the foreign personnel of the Company. Monthly preparation of all reports to the state authorities. Timely notification of state authorities when foreign employees / guests come or leave. Timely off-rotation time tracking/control for the foreign employees. Timely inform all involved personnel in HR/Admin department on organization of work/ business trips/ travels for

Kazakh and foreign personnel.

Timely update the arrival/departure calendar on a weekly basis. Timely advise on any changes associated with business trips (business trip, off-rotation period, arrival, departure,

include new persons into the Arrival/Departure Calendar, etc.).

Timely recruitment, selection, and re-allocation of personnel, based on evaluation of their qualifications, personal and

working capacities, and monitor reasonable use of personnel within company departments.

Assistance in the recruitment, allocation and arrangement of young specialists and workers in accordance with their

obtained professions and specialties; jointly with department heads, arrange their internship and adjustment in the
working activities.

Provide recruitment, allocation and arrangement of young specialists and workers in accordance with their obtained

professions and specialties; jointly with department heads, arrange their internship and adjustment in the working
activities.

Participate in setting up a system of complex performance evaluation, personnel professional development, and ad-

vancement; take part in preparing improved training process.

Monthly issue time-scopes for the personnel of the company. Regularly attend job fairs to find out the candidates with outstanding analytical abilities paired with a high level of

commitment and team spirit.

Conduct work to update scientific-methodical support for the human resources work, equipment with material and

technical, informational support, to implement modern personnel management techniques with use of computer sys-
tems, set up database on company personnel, provide its timely updating, quick response for the needed information
to users.

Provide appropriate reporting on recruitment to make its systematic analysis within the company and develop rec-

ommendations for recruitment improvement.

Timely update candidates database. Ensures proper support of company vehicles. Organizes timely transport operation according to approved schedule of vehicular traffic in working order. Supervises drivers for compliance with rules of technical transport operation and providing them with necessary

technical assistance.

Carries out control after ensuring the supply of combustive-lubricating materials, timely maintenance, carrying out

technical check-up, control of vehicles condition and correct vehicle service.

Prepares report of combustive-lubricating materials consumption. Train and mentor HR & Admin. Assistant. Constantly improve professional skills. Take part in the arrangement and conducting of company events.

Qualification

Knowledge of computer based systems including, Excel, Word, Power Point or equivalent software packages. Be proactive, a self-starter and ability to work without supervision. Systematic thinker and good organizational skills/ time management. Experience in administration, logistic and HR. Ability to prioritize and attend to multiple assignments.

Education: Bachelor degree is minimum requirement
Language skills: Russian and English are mandatory.
Professional experience: Min 3 – 5 years

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