Executive Assistant (G-5), TA, #136886, Kazakhstan, Astana - Kazakhstan

Job no: 592471
Contract type: Temporary Appointment
Duty Station: Astana
Location: Kazakhstan
Categories: Executive Management

Для подачи вашего заявления, прошу пройти по данной ссылке:

https://jobs.unicef.org/en-us/job/592471/executive-assistant-g5-ta-136886-kazakhstan-astana-kazakhstan

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do for as long as we are needed. Promoting the rights of every child is not just a job – it is a calling.

UNICEF is a place where careers are built: we offer our staff diverse opportunities for professional and personal development that will help them reinforce a sense of purpose while serving children and communities across the world. We welcome everyone who wants to belong and grow in a diverse and passionate culture, coupled with an attractive compensation and benefits package.

Visit our website to learn more about what we do at UNICEF.

For every child, the right to a Hero

How can you make a difference?
Under the supervision of a Representative, the Executive Assistant is accountable for communications, operations and administrative support services to enhance the smooth running of the supervisor’s day-to day activities. Executive Assistants also represent the supervisor in initiating, following up on and resolving issues pertaining to administrative requests.

COMMUNICATIONS SUPPORT:

• On behalf of supervisor, manage incoming and outgoing correspondence, e-mails and telephone calls.
• Communicate sensitive information to higher level managers.
• Provide routine information pertaining to the work of the division/office.
• Draft responses to written inquiries on routine questions.
• Coordinate responses to sensitive inquiries.
• Prepare briefing materials for official trips or meetings.
• Follow up on established deadlines and ensuring timely submissions by staff on reports, correspondence and other documents.

ADMINISTRATIVE SUPPORT:

• Maintain the supervisor’s calendar and arrange meetings.
• Organize official travel on behalf of supervisor.
• Prepare documentation for the supervisor’s signature reviewing for style, factual and grammatical accuracy.

OPERATIONS SUPPORT:

• Supports capacity development activities and conferences by making the logistical arrangements, through engaging with facilitators, caterers and hosts.
• Maintains and updates a system which monitors the absence of staff.
• Supports management of administrative supplies, office equipment, and updating the inventory of items.

PARTNERSHIPS SUPPORT:

• Supports supervisor in liaising and coordinating with Public and Private Sector organizations, civil societies and Diplomatic Corps
• Supports in liaising with Business Advisory Council (BAC) as well as the sub-committees of BAC, performs the secretariat function.
• Takes notes and minutes of key meetings, follows up the decisions with respective staff and monitoring the compliance.

To qualify as an advocate for every child you will have…

Minimum requirements
Education: Secondary Education in any related fields.
Work Experience: At least 5 years of relevant work experience in Administration,Operations,Communication,Partnerships, Human Resources, Government Relations. and any other related fields.
Skills: Planning, Time management, MS Office, SharePoint, Teamwork, Agile approach.
Language Requirements : Proficient/Fluency in English, Russian and Kazakh languages.

Desirables
Language: Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish)
SAP Vision
Relevant experience at country level, particularly in development, fragile settings and humanitarian contexts.