We are looking for a highly motivated and detail-oriented Logistics Specialist to join our team. The role involves managing transportation and documentation processes to ensure smooth and efficient flow of goods.
Key Responsibilities:
1. B2B Order & Delivery Management
Manage B2B sales orders across key sales channels.
Share sales order reports with the sales team and update them on open or pending orders.
Request planned shipment schedules from logistics partners based on stock availability.
Monitor creation of delivery notes and ensure alignment with order confirmations and truck loading plans.
Verify product availability for all generated B2B delivery notes.
Collect and review backorders and provide updates to key account managers; revise orders after cancellation approvals.
2. Coordination with Logistics Service Providers (LSPs)
Create outbound delivery requests for logistics service providers.
Align loading and unloading schedules with logistics partners and customer warehouses.
Coordinate unloading time slots and share confirmed slots with internal warehouses for planning.
Communicate regularly with logistics partners on loading/unloading slots and operational topics.
3. Distribution Center & Documentation Control
Verify data consistency between outbound information and distribution center records before issuing final documents.
Prepare and distribute consignee notes for each truck and perform billing corrections when required.
4. Transportation Cost & Invoice Management
Check outbound transportation reports weekly and monthly for invoicing accuracy.
Align reports with logistics partners on demurrage, deliveries, outgoing orders, disputes, and returns.
Validate transport orders for cost accuracy and supporting documentation.
Review and reconcile dispute reports.
Update freight rates and tariffs based on agreements and maintain tariff master data.
5. Demurrage & Damage Handling
Track demurrage data for each truck and ensure timely reporting and settlement.
Manage the outbound damage investigation process, including evidence collection, communication with account managers and logistics providers, and follow-up until final settlement such as payments or credit notes.
6. Warranty Returns & Customer Service Support
Process warranty returns and related write-offs.
Release billing documents when goods issue for free-of-charge deliveries is completed.
7. Stock Transfers for Brand Stores
Create stock transfer orders for offline brand stores.
Check stock availability, initiate transfers, and ensure delivery note creation.
Manage transfers from blocked stock (e.g., display items) to available stock.
Provide inbound delivery lists before goods receipt posting and reassign goods to blocked stock when needed.
8. Procurement Support
Create purchase requisitions for logistics services in the procurement system.
Requirements:
Experience in logistics, transportation
Strong organizational skills and attention to detail.
Ability to manage multiple tasks and deadlines in a fast-paced environment.
Excellent communication and collaboration skills.
English Knowledge at least intermediate level.
Excel proficient user
Proficiency in working with logistics documentation and reporting systems.