Personal Assistant / Family Office
We are looking for a highly organized, proactive, and detail-oriented Personal Assistant to support both the business and personal needs of a high-net-worth executive. The ideal candidate is a quick thinker, adaptable, and able to handle a fast-paced environment with discretion and efficiency. You should be resourceful, anticipate needs before they arise, and execute tasks with precisionwhether managing complex travel logistics, coordinating high-profile meetings, or handling luxury purchases. If you thrive in dynamic settings and excel at multitasking, this role is for you.
Responsibilities:
Business Tasks:
- Managing the executives calendar, scheduling meetings, reminders, and rescheduling as needed.
- Travel support: organizing business trips/vacations, itinerary planning.
- Freeing up the executives time by handling routine tasks (ensuring their comfort and efficiency). Organizing offline/online meetings and calls.
- Tracking tasks and deadlines as assigned by the executive.
- Conducting research (on contractors, competitors, new markets, etc.).
- Accompanying the executive on business trips and to meetings.
- Providing administrative support (handling documents, invoices, archives, correspondence).
- Communicating with clients assistants and maintaining ongoing contact.
Personal Tasks:
- Planning travel itineraries.
- Booking restaurants, purchasing tickets for exhibitions, concerts, theater performances, etc.
- Private aviation & jets: coordination and logistics.
- Luxury services: sourcing and ordering high-end goods (designer clothing, antiques, art, jewelry).
- Personal travel accompaniment (for children, relatives, or pet transportation).
- Assistance with family matters (hiring nannies, tutors, etc.).
- Organizing family celebrations and events.
- Communicating with and coordinating contractors/service providers for household needs (renovations, etc.).
Requirements:
- 3+ years of relevant experience.
- Experience working with C-level executives of large companies.
- English proficiency at C1-C2 level (ability to discuss business/economics topics is a plus). Fluent Russian. Kazakh language is a strong advantage.
- Experience in private aviation or working with luxury contractors.
- Higher education in economics or business is preferred.
Work Format: Hybrid (remote during the executives business trips).