Executive Assistant to the Dean of CSS

Department College of Social Sciences Job Type Administrative Applicant Type Citizens of Kazakhstan Type of Position Full-Time Closing Date Sep 10, 2025

KIMEP, College of Social Sciences is looking for applicants for the following position:

Job Title: Executive Assistant to the Dean, College of Social Sciences (CSS)
Division: College of Social Sciences (CSS)
Department: Dean’s Office, CSS
Position reports to: Dean of the College of Social Sciences

Position Overview

The Executive Assistant to the Dean of the College of Social Sciences (CSS EA) provides high-level administrative and strategic support to the Dean, ensuring efficient operations of the Dean’s Office and advancing the mission of the College. The CSS EA plays a pivotal role in coordinating communication, organizing activities, managing information flow, and supporting academic and program development initiatives. A significant portion of the role involves working directly with the Dean on program development, accreditation preparation, and special projects. The position requires strong organizational skills, professionalism, discretion, and a deep understanding of academic administration. Familiarity with generative AI tools and their application in academic and administrative settings is an essential requirement.

Duties and Responsibilities

Administrative and Strategic Support

Provide comprehensive administrative assistance to the Dean, including drafting correspondence, reports, memos, and confidential documents. Manage the Dean’s calendar, appointments, and schedules; coordinate internal and external meetings. Serve as the first point of contact for the Dean’s Office, screening inquiries and directing them appropriately. Coordinate communication between the Dean’s Office, faculty, staff, students, and external stakeholders. Assist in the development and implementation of new academic programs, accreditation processes, and strategic initiatives. Independently prepare summaries, briefing notes, and presentations for the Dean.

Event and Meeting Coordination

Organize and coordinate college events, including faculty meetings, College Council sessions, advisory board meetings, academic conferences, workshops, and guest lectures. Prepare agendas, distribute support documents, and take and maintain minutes of meetings. Manage logistical arrangements for visitors and official delegations, including travel, scheduling, and hospitality.

Financial and Operational Support

Assist in the preparation and monitoring of the Dean’s Office and College budgets. Process financial transactions, including purchase requisitions, payment orders, travel authorizations, and reimbursements, in compliance with university procedures.

Data Management and Reporting

Collect, maintain, and analyze data relevant to CSS operations, accreditation, and strategic planning. Assist in preparing reports for the Dean, university administration, and external bodies. Maintain accurate records of College committees, advisory boards, and strategic initiatives.

Other Duties

Apply generative AI tools to optimize workflows, including document drafting, scheduling, data reporting, and student/faculty communications. Provide translation of documents as needed. Ensure compliance with university policies and procedures. Perform other duties relevant to the position as assigned by the Dean, consistent with the role’s responsibilities.

Qualifications

Minimum Qualifications

Bachelor’s degree in Public Administration, Business Administration, Higher Education Management, or a related field. A minimum of 1-2 (1-2) years of progressively responsible administrative experience, preferably in higher education. Demonstrated experience providing executive-level support, including scheduling, communication, and event coordination. Extensive knowledge of generative AI tools and their applications in academic and administrative contexts. Outstanding organizational, analytical, and problem-solving skills. Excellent interpersonal and professional communication skills; ability to work effectively in a multicultural academic environment. High level of discretion, integrity, and the ability to handle confidential information appropriately.

Preferred Qualifications

Master’s degree in a relevant field. Administrative experience within KIMEP University or another higher education institution. Proficiency in English (written and oral); knowledge of Russian and/or Kazakh highly desirable. Strong proficiency in MS Office and other relevant administrative software.

Deadline for submission of applications/resumes is September 10, 2025 inclusive or open until filled

- via our HR Portal (click "Apply" button above)

Please indicate your salary expectations in KZT, net monthly.