Administrative Coordinator

Department College of Social Sciences Job Type Administrative Applicant Type Internal staff only Type of Position Full-Time Closing Date Jun 30, 2025

The College of Social Sciences is looking for INTERNAL applicants for the following position:

Job Title: CSS Administrative Coordinator

Division: College of Social Sciences (CSS)

Department: College of Social Sciences (CSS)

Position reports to: CSS Administrative Manager, Dean’s Office

Position Overview

The College Administrative Coordinator holds a key administrative position responsible for ensuring the effective and efficient functioning of the College’s academic and administrative operations. The incumbent supports the CSS Administrative Manager by managing administrative processes, coordinating academic activities, maintaining institutional compliance, and facilitating communication with internal and external stakeholders. The role requires a high level of professionalism, organizational competence, discretion, and thorough knowledge of university procedures and academic governance.

Duties and responsibilities

Administrative support to the CSS Administrative Office

Provide comprehensive administrative assistance to the CSS Administrative Manager, including correspondence, document preparation, and confidential file management. Coordinate administrative processes related to faculty appointments, contracts, evaluations, and promotion procedures in collaboration with the Human Resources Department. Assist in maintaining accurate and up-to-date records of academic staff, student data, and college operations. Assume the duties of the CSS Administrative Manager in their absence.

Financial and operational support

Assist in the preparation, monitoring, and management of the College’s operational budget. Process financial transactions, including purchase requisitions, payment orders, travel authorizations, and reimbursement requests, in accordance with university financial procedures.

Event and meeting coordination

Assist in organizing and coordinating college events, including faculty meetings, committee meetings, student events, academic conferences, workshops, and guest lectures. Manage logistical arrangements for official visitors, including travel coordination, scheduling, and hospitality services.

Data management and reporting

Assist in collecting, maintaining, and analyzing institutional data for internal reports, Ministry of Science and Higher Education requirements (GOSO), accreditation reporting, and strategic planning. Assist in preparing periodic reports and presentations for the Dean, university administration, and external bodies as required, particularly in the absence of the CSS Administrative Manager.

Liaison functions

Serve as the principal point of contact between the College and university administrative units (Academic Affairs, Finance, Human Resources, Registrar, Facilities, and Student Affairs) in coordination with the CSS Administrative Manager. Assist in effective and timely communication between faculty, staff, students, and external stakeholders.

Other duties

Provide administrative support for special projects and initiatives within the College. Ensure full compliance with university regulations, policies, and procedures. Perform other duties relevant to the position as assigned.

Minimum qualifications

Master’s degree in Public Administration, Business Administration, Higher Education Management, or a related field. A minimum of three (3) years of progressively responsible administrative experience is preferable, preferably within a higher education environment. Demonstrated experience in academic administration, financial management, data processing, and administrative coordination. Outstanding organizational, analytical, and problem-solving skills. Strong interpersonal and professional communication skills, with demonstrated ability to work effectively in a multicultural academic setting. High level of discretion, integrity, and the ability to handle confidential information appropriately.

Preferred qualifications:

Administrative experience at KIMEP University Excellent command of English (both written and oral); knowledge of Russian and/or Kazakh languages is highly desirable. Proficiency in MS Office applications; familiarity with university administrative software is an advantage.

Deadline for submission of applications/resumes is June 30, 2025 inclusive or open until filled

- via our HR Portal (click "Apply" button above)