The Administrative manager is responsible for building, organizing, and managing end-to-end administrative and procurement operations of the Company. The role ensures that administration and procurement governance systems operate effectively, support business operations, develop team capabilities, and foster a professional corporate culture aligned with the Company’s long-term strategy
Duties:
1. Administration & Procurement Strategy and Planning
Develop and implement the administration and procurement strategy in alignment with the Company’s business objectives and overall corporate strategy.
Establish mid-term and long-term plans for administration and procurement, including workforce planning, organizational structure, and succession planning.
Act as a strategic advisor to the Board of Management and Executive Leadership on administration- and procurement-related matters.
Develop, implement, and oversee standards, policies, procedures, regulations, and guidelines related to administration and procurement.
2. Administration Operations Management
Lead and manage all administrative, logistics, clerical, documentation, records management, and official correspondence activities of the Company.
Organize and deploy the Company Information Handbook and Delegation of Authority (DOA) Handbook.
Oversee ordering, contracting, and payment processes for administrative goods and services.
Ensure administrative services are delivered on time and support daily business operations effectively.
Monitor and enforce compliance with internal policies, procedures, and regulations.
Manage and control the Administration budget, ensuring cost efficiency and transparency.
Build and maintain a productive, collaborative, and performance-driven team culture within the Administration Department.
3. Procurement Management
Plan, organize, implement, and control all procurement activities for the Company.
Ensure procurement processes are transparent, cost-effective, compliant, and aligned with operational requirements.
Manage vendor selection, negotiation, performance evaluation, and relationship management.
4. Legal Governance, Risk Management & Compliance
Ensure all administration and procurement policies, processes, and practices fully comply with applicable laws and regulations.
Identify, assess, and manage risks related to administration, procurement, and administrative workforce.
Prepare contingency plans and crisis-response solutions related to administration and procurement functions, when required.
5. Reporting & Continuous Improvement
Prepare and submit periodic and ad-hoc reports to the Director of Support Functions and the Executive Management on administration and procurement performance, issues, and risks.
Proactively propose improvements to policies, processes, and systems to enhance operational efficiency, governance quality, and organizational competitiveness.
JOB REQUIREMENTS
Bachelor’s degree or higher in a relevant field such as Finance & Accounting, Business Administration, Management, Law or related disciplines.
2. Experience
Minimum of 7 years of professional experience, including at least 3 years in a mid-level or senior management role in a related function.
Strong and in-depth knowledge of administration and procurement operations. Proven experience in:
Planning, organizing, and controlling work activities
People management, including task assignment, supervision, performance evaluation, and team development
Cross-functional collaboration with internal stakeholders and senior management
Developing policies, procedures, and operational plans aligned with organizational strategy
3. Professional & Leadership Skills
Strong systems thinking, analytical, and problem-solving skills
Excellent communication and presentation skills
Effective time management and organizational skills
Sound decision-making ability with accountability for outcomes
Leadership capability with a focus on talent development and team performance
Ability to plan, monitor, and evaluate execution effectively
Strong resilience and ability to perform under pressure
4. Personal Attributes
Strategic mindset with strong results orientation
High adaptability in a dynamic and fast-changing environment
Strong professional ethics and commitment to confidentiality