Haileybury Astana is committed to safeguarding and promoting the welfare of children and young people and expects all staff and those connected to the school to share this commitment. Applicants must be willing to undergo child protection screening including reference checks with previous employers and police checks. Online searches will be done as part of due diligence checks for shortlisted candidates.

Haileybury Astana School is Equal Opportunity Employer.

We prioritize the safety and well-being of children in our school by taking Safeguarding and Child Protection very seriously. Our Child Protection & Safeguarding policy outlines the measures we have in place to ensure the safety of all students. This policy covers the procedures we follow to both prevent and respond to any concerns related to child protection.

As part of our safer recruitment process, we will be conducting thorough online searches, extensive background checks, and collecting references.

We are currently seeking a dedicated Executive Assistant to provide high-level administrative support to the Headmaster and the Chair of Governors. The ideal candidate should possess extensive experience, exceptional organizational skills, and a proven track record of excellence. We invite individuals who meet these criteria to join our team at Haileybury Astana School

Type of contract: 1 year contract with mutual prolongation

Start date: July - August 2025

We offer:

- Competitive Salary

- Annual Paid leave 30 calendar days

- Monday to Friday, 8am to 5pm, work schedule

- Free and Healthy Breakfast & Lunches in School

- Free Transportation to School

- Medical Insurance coverage for staff and family members

- CPD opportunities

- International & Friendly environment

- Wellbeing programme

Main Responsibilities:

• Support the Headmaster with daily administrative tasks.
• Efficiently manage the Headmaster's schedule, including appointments, meetings, and events.
• Act as a Minute Secretary in all administrative and strategic meetings of a Headmaster.
• Monitor and prioritize incoming emails, drafting responses as needed and ensuring timely follow-up on action items.
• Organize quarterly reports to the Board of Governors on the school's current performance and the strategic development plan.
• Prepare correspondence, reports, speeches and coordinate a Headmaster’s meeting diary.
• Undertake research on a variety of topics and make recommendations to the Senior Leadership team when required.
• Maintain positive and professional relationships with internal staff, external partners, parents, and community members.
• Manage and prioritize the complex demands of a wide range of duties and responsibilities on an everyday basis.
• Work with Admissions, Marketing, Accounts and Academic teams when required;
• Any other relevant school duties deemed necessary by the Headmaster.

Requirements:

Skills and qualifications:

• A person with a higher professional education (that is essential) and +2 years work experience in an international environment is desirable.

• English, Kazakh, and Russian languages at a fluent level;
• Corporate correspondence and business etiquette;
• Computer software packages, including 1C, Word, Excel, PowerPoint, Outlook, Google Drive, Google Meets, etc.;
• Techniques of managing calendars, scheduling meetings, and coordinating travel arrangements efficiently;
• Techniques of taking minutes during administrative/strategic/ operational meetings;
• Basic local government regulations;
• Familiarity with academic calendar and events;
• Protocols for emergency situations and crisis management in a school environment;
• Local community and key stakeholders involved in the school, including government agencies, educational bodies, and community organizations;
• Basic knowledge of budgeting principles.

— Analytical, critical thinking, and problem-solving skills;

— Confidentiality and discretion;

— Skills to manage conflicts and disagreements constructively;

— Attention to detail and a high level of accuracy;

— Communication and research skills;

— Effective organizational skills;

— Stress management;

— Time management.