EpiC Kazakhstan Office Assistant/ Operations and Logistics Support

FHI 360 is a non-profit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and Technology; creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 60 countries, all 50 U.S. states and all U.S. territories. We are currently seeking qualified candidates for the position of EpiC Kazakhstan Office Assistant. The position will be based in Almaty, Kazakhstan.

EpiC Central Asia Project Description:

Meeting Targets and Maintaining Epidemic Control (EpiC) is an eight-year global project funded by the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR) and the U.S. Department of State (DoS). EpiC is dedicated to achieving and maintaining HIV epidemic control and the project provides strategic technical assistance (TA) and direct service delivery (DSD) to break through barriers to 95-95-95 and promote self-reliant management of national HIV programs by improving HIV case-finding, prevention, and treatment programming.

Job description:

The EpiC Kazakhstan Office Assistant (OA) will work part time under the direction of the EpiC Kazakhstan Finance & Operations Team. S/he will perform a variety of administrative and office support duties. S/he will also provide logistical arrangements and support functions across Travel and Workshop Preparations Arrangements, file-keeping and archiving and other office duties.

Position Responsibilities

Administrative Support:

• Provides country office staff and visitors with logistical arrangements for their business travel, including transportation and accommodation during their field trips, and assists them with submission of electronic EA when and if needed, and be responsible for logistical arrangements such as visa support, insurance, travel transportation and accommodation.
• Provides support to EpiC KZ staff on office administrative procedures, policies and company SOPs.

Finance Support:

• Collects and prepares files for VAT reimbursement monthly.

• Ensures accurate file record keeping and archiving for the office.

• Requests closing documents from vendors and third parties.

Qualifications

• Bachelor’s degree or equivalent in Business Administration, Human Resources Management, or related field.
• At least 2 years of experience providing full range of HR and administrative support in an office setting.
• Ability to communicate effectively and tactfully with all levels of staff, individuals from diverse cultures, and the public
• Ability to handle multiplied tasks and demanding schedules to deliver high quality results on time.
• Advanced skills in MS Office Suite (Word, Outlook, Excel, PowerPoint, and Access) and HR systems
• Prior work experience in a non-governmental organization (NGO) desirable.
• Fluency in written and spoken Russian and English.
• Excellent oral and written communication skills

Travel Requirements:

• None.

The position is open to Kazakhstani residents and will be based in Almaty, Kazakhstan.

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.