This position is created to ensure daily smooth document control system related to retail/office/residential leasing operations in accordance with the relevant Policies and standards of Abu Dhabi Plaza (ADP) Asset Management.

Responsibilities:

Reporting:

• Data collection and consolidation for the preparation of monthly departmental reports.
• Coordination of comments from approving and auditing colleagues, as well as the finance department, and their systematization into the report.

2. Document Management and Record Keeping:

• Registration and redirection of incoming and outgoing correspondence to the responsible employees of the commercial department.
• Maintaining an archive of departmental documentation, ensuring its security and accessibility.
• Systematization of files and information within them, maintaining the structure of electronic and paper-based document management.
• Consolidation of contracts according to corporate standards.
• Preparation and transmission of documents to legal advisors for verification.
• Integration of information into the folders of general access and the commercial department.
• Ensuring the reliability of generated reports.
• Confidentiality in Working with Documents
• Execution of Other Urgent Orders from Management and Related Departments

3. Work with the Client Base

• Maintaining Client Cards for Apartments
• Timely Data Updates

4. Support for Committee Activities and Colleagues

• Preparation of Documentation for the Commercial Committee
• Organizing the Distribution of Materials to Colleagues and Interested Departments

Requirements:

RELATED YEARS OF EXPERIENCE

Min of: 3+ years of experience in Document controller position with proficiency in CRM.

TECHNICAL AND INTERPERSONAL SKILLS

•Strong communication and interpersonal skills

•Strong Microsoft Office knowledge (Excel, Power Point)

•Excellent planning and organizing skills

•Fluent English

QUALIFICATION

Higher diploma or bachelor degree in finance, marketing, business administration or similar.