Key Responsibilities:
Office Administration:
Ensure smooth daily operations of the office and supervise administrative staff
Oversee reception activities
Manage office supplies and control the office budget
Coordinate with external service providers (cleaning, catering, security, maintenance, etc.)
Oversee company vehicle usage and related logistics
Support office renovation and repair projects, coordinating timelines and vendors
Lead and implement office-related special projects as needed
Support to HR Function:
Assist in updating and enforcing office-related policies (travel, safety, fire protection, etc.)
Prepare documents, reports, presentations, and purchase requests
Provide administrative support for employee benefits (medical insurance, mobile communication, etc.)
Assist in organizing corporate events and internal communications
Personal Assistant to the Managing Director:
Manage the MD’s calendar and contact lists
Arrange travel and visa support
Provide assistance with personal administrative matters (document expirations, contracts, etc.)
Coordinate safety arrangements in special situations
Organize events involving leadership, including visits, meetings, and presentations
Handle MD’s personal budget and expense reporting
Oversee driver-related matters and company car use
Select and arrange representative gifts for clients and partners
Candidate Requirements:
Higher education
Minimum 5 years of experience in administrative management or executive assistance
Proficiency in MS Office (Excel, PowerPoint, Outlook)
Experience managing office vendors and internal operations
Strong communication and time-management skills, ability to multitask and prioritize
High attention to detail, results-driven, and customer-oriented
Fluency in Russian and English; French is a plus