CE Administrator

Position Purpose:

Provide administrative, coordination, and operational support to ensure smooth day‑to‑day functioning of the Consumer Engagement department, enabling timely delivery of documents workflow, budget controls, and stakeholder communication.

Requirements:

• Education: University degree, preferred: economics, finance, management, marketing or related.
• 1–3 years in administration, coordination, or assistant roles.
• English level – Intermediate.
• Strong organization, time management, and attention to detail.
• Clear written and verbal communication; stakeholder service mindset.
• Proficiency with office productivity tools (email, calendars, spreadsheets, presentations, shared drives).
• Basic understanding of procurement and invoicing workflows.
• Problem‑solving, confidentiality, and reliability.

Main Responsibilities:

• Ensure smooth, compliant, and timely administration of end‑to‑end document workflows that enable Consumer Engagement plans (programs, sampling, events, activations). Coordinate approvals, support budget, procurement, and vendor documentation to keep execution on schedule and within policy.
• Coordinate contract packages with internal stakeholders and vendors (service scope, pricing, schedules, annexes, non‑disclosure, and statements of work).
• Track contract statuses, expiry/renewal dates, and variations; ensure timely initiation of renewals and change requests.
• Keep supplier documentation up to date (company details, compliance attestations, certificates) per internal policy.
• Prepare and route purchasing requests; monitor approval flow and follow up on pending actions.
• Coordinate receipt confirmations and vendor documentation to support invoice processing.
• Maintain trackers for spend commitments vs. plan at activity/initiative level and flag risks or variances to the manager.
• Ensure documentation aligns with company policies, data protection, health & safety, and marketing compliance.
• Support internal control checks and audit requests by providing complete, accurate records on time.
• Maintain a log of corrective actions and status until closure.