1. providing administrative and organizational support to the Vice Provost for carrying out his/her activities (work schedule planning, arranging meetings, handling of outgoing and incoming e-mail correspondence, managing Vice Provost’s electronic document management, etc.);
2. managing Vice Provost’s operational activities (arrangement of home leave travel documentation, etc.);
3. preparation of information and reference material on issues concerning main duties and activities of the Vice Provost;
4. control of management and storage, condition and safety of the Vice Provost documents before submission of them to the University Archive;
5. transferring files to the University Archive according to the File Register of the Vice Provost;
6. development of annual draft File Register of the Vice Provost;   
7. checking documents submitted for the Vice Provost’s signature or decision-making against a proper drafting and conformity with internal rules and regulations of the University;
8. planning and arrangement of business trips for the Vice Provost (arrangement of travel documentation, submission of business trip reports to relevant structural units of the University);
9. upon Vice Provost’s request, accompanying the Vice Provost at his/her meetings, business trips;
10. upon Vice Provost’s request, providing administrative and organizational support for special events conducted by Vice Provost’s initiative;
11. providing administrative and organizational support for events conducted by the Provost’s initiative.
12. during the absence (business trip, leaves, sick leave) of Executive Assistant to Provost and/or Assistant to Vice-Provost to fulfill his/her duties according to Executive Assistant and/or Assistant to Vice-Provost’s job descriptions;
13. drafting letters, requesting documents, preparing memos and draft decisions necessary for executing duties and functions of the Office, within his/her competencies;
14. providing support in drafting plans (operational plan, action plan and procurement plan), implementation of activities and liaison with the Head of the Office on the status for a specific period;
15. participation in preparation of proposals and adjustments to annual budget of the University with regard to administrative expenses of Office;
16. regular upgrade of his/her professional qualification;
17. execution of instructions and assignments of the Vice Provost and the Head of the Office in due manner;
18. participation in identification, evaluation, management and monitoring of risks within the framework of supervised direction;
19. timely and proper fulfillment of other orders of the Vice Provost, the Head of the Office and the University management within the framework of his/her responsibilities and powers

Requirements

Education

Higher-professional, preferable from the higher education institutions with English language of instruction;

Qualifications

Priority specializations:

-education;

- public policy;

- and administration or a related field

Work experience

Required work experience is defined in accordance with standard qualifications for administrative positions at the autonomous organization of education “Nazarbayev University”.

Preferred at least 1 year of work experience in educational institutions, international teams

Professional competencies

- Ability to analyze and systemize information and material;

- ability to perform effectively under tight deadlines;

- ability to work individually and as a part of a team;

- skills of time management and planning of the supervisor’s activity timetable;

- good writing and speaking skills;

- knowledge of MS Office, Excel, PowerPoint

- fluent knowledge in English, Kazakh and Russian languages

Personal skills

- Nazarbayev University competency model;

- critical thinking;

- building effective relations;

- interpersonal skills;

- ability to work in team;

- responsibility;

- distinguished leadership skills

Recruitment and selection process
Recruitment and selection at Nazarbayev University include the following process: preliminary selection based on experience and qualifications, assessments (e.g. technical skills/capabilities, aptitude, personality, work samples, in-basket exercises, and informal interviews), and motivation.

Formal interviews form the final stage of the selection process.
They are typically based on organizational values and behaviors and conducted in English.
You are encouraged to share your views and values  to identify how they fit into  Nazarbayev University core values